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EU-GDPR data protection requirements and versiondog

  • Text
  • Versiondog
  • Gdpr
  • Auvesy
  • Requirements
  • Germany
  • Stored
  • Software

EU-GDPR data protection requirements and

AUVESY's position on data protection AUVESY's position concerning its versiondog software and the requirements of the European GDPR The GDPR data protection requirements and versiondog The storage and use of personal data is subject to new regulations in the European Union as of 25 May 2018 with the coming into force of the General Data Protection Regulation (GDPR). In Germany, the existing Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG) has been harmonised with the new GDPR; the revised version comes into force on the same date. The responsibility for the storage and use of personal data continues to be regulated by the German BDSG. Each company is itself responsible for the how it handles this data. It is important to AUVESY GmbH to provide its customers with information relevant to the GDPR of 25 May 2018 in the context of the versiondog data management system. Storage of personal data in versiondog The data management system versiondog stores both project data and the personal data of users who work on them. Data is stored by customers on their versiondog systems and not by AUVESY GmbH. The purpose of doing this is to enable customers to precisely track the changes that they make to their projects. Personal data is stored to keep a record of which users made which changes to which projects and why. versiondog stores this data exclusively and explicitly to aid customers in their quality assurance and to speed up recovery from stoppages, particularly in automated environments. The requirements of the GDPR are met because the items of personal data that need to be stored are limited to the minimum necessary to fulfil the aforementioned purposes. Customers can decide for themselves exactly what personal data is stored. Data input in versiondog only includes input fields that are necessary and relevant for a data management system. Furthermore, an anonymised user ID can be used to satisfy any additional data protection requirements. The versiondog software does not contain any input fields that request further personal data in categories such as ethnicity, religion or health. The period for which personal data may be stored is limited in Chapter II, Article 5 of the GDPR to the period of time required for it to serve its purposes. The GDPR does not specify a precise period. In the case of a data management system, the time required for the retention of personal data to serve its purposes varies according to where and why the system is deployed. For example, food production in the USA and © AUVESY GmbH · Fichtenstrasse 38 B · 76829 Landau in der Pfalz, Germany Last updated: 17/05/2018 Page 1 of 5

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